The facilitator should share an agenda in advance so attendees come prepared and cover what’s needed in the allocated time and avoid meetings running over.” orla stack. Human resources director at the digital marketing institute 2. Know your desired outcomes from the outset. You should know what you want to get from the meeting. Are you looking for ideas? Do you need to get a budget approved? Is it to provide support for team members on a challenging project? Be clear on what you want and work through the meeting to make sure you get outcomes from it. The last few minutes of the meeting should be used to go through the next steps and assign people to undertake them.
Business builder meetings
It helps you lay down a clear action plan everyone is aware of. You should also ensure that everyone invited has a part to play or is involved in the team or project. Don’t waste anyone’s time if they could be doing other things. Why choose dmi? 3. Find the right environment today. With remote and hybrid working. Meetings can take place anywhere. The key is to decide on the best medium for the meeting whether online is enough or if you need to have it in person. Operational meetings can be managed quickly online. For example. A daily or weekly team catch-up or sprint can easily be managed by doing a roundtable and leaving time for any queries at the end. Business builder meetings can also be managed remotely as long as you have a clear agenda in place. Use screen share for sharing presentations.
New ideas
Or visuals to help ensure everyone has access to the information. Strategic direction meetings are focused on reflection. New ideas. And brainstorming so are probably better suited to an in-person meeting. Think about the colleagues that need to be involved and see what can work for everyone. There should be room for accommodating people’s situations (such as giving plenty of notice so remote workers can commute to the office). But don’t lose sight of the purpose and desired outcomes. Read: ‘how to manage a remote team (and the tools to help you do it)’ 4. Prepare talking points if you’re leading a meeting that requires ideas or brainstorming. You should bring key talking points to the table. These will be directed by the project and outcomes but can act as a crib sheet during the meeting if you find things are getting off-subject.
